Exhibitors

A letter from Exhibit Director

General Exhibitors

The Maryland Association of the Deaf (MDAD) organization would like to invite you to Hood College, located in Frederick, MD, and take advantage of an excellent opportunity to showcase your business or organization toward a diverse audience from all over MD and the DC Metro area including:

  • Deaf
  • Hard of Hearing
  • Deaf-Blind
  • Interpreters
  • State Professionals
  • Family Members and
  • Many Other Supporters!

We have noticed that the conference attendees are continually seeking tools and innovative products that shall help improve the quality of life for those people and communities across Maryland as well as the DC Metro area. With many accommodation laws firmly in place, many savvy consumers are looking for products that would enhance their daily job performance and spur professional advancements. The 41st MDAD conference is your opportunity, as a business or organization, to stand out in the community!

By accepting our invitation to exhibit, your company will be displayed on the List of Exhibitors page. Your participation would also receive recognition in the Conference Program book as well.

For any inquiries, you may contact me at this email address exhibits@mdad.tv.

Best Regards,

Sean Malone
MDAD 2009 Exhibit Director
email: exhibits@mdad.tv

Exhibit Hall General Rules and Regulations

General Rules and Regulations

  1. The Maryland Association of the Deaf (MDAD) reserves the right to prioritize, refuse, deny, or cancel any application at their sole discretion.

  2. All General Exhibitors and Sponsors must limit their materials to table-top displays. No free-standing displays or extra tables are permitted. The single 6’x 2’ tables, along with two chairs, tablecloths and a wastebasket will be provided by Hood College.

  3. MDAD has the exclusive right to remove signs and products that are deemed inappropriate. Items may not be attached to any stationary wall, floor, window or ceiling with nails, staples, tape or any other object.

  4. General Exhibitors and Sponsors assume responsibility and agree to indemnify and defend the Maryland Association of the Deaf (MDAD), Hood College, their respective employees and agents free of liability for any claims or expenses arising out of the use of the premises for this exhibit event.

  5. The General Exhibitors and Sponsors understand that neither the MDAD nor the Hood College provide insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitors and their Sponsors to obtain said insurance. Exhibitors are responsible for the security of their own products and personal property.

  6. MDAD reserves the right to change, amend and/or revise the rules stipulated in this contract as they deem necessary.

  7. Any other services (e.g. - electricity, extra seats, extra tables, or special lighting) will be arranged by the exhibitor with Hood College. Any extra fees, that are incurred, will eventually be paid by the exhibitor. The Exhibit Director will act as the initial contact and will assist in connecting with the appropriate Hood College representative(s).

  8. Cancellation: Should a General Exhibitor and/or Sponsor wish to cancel, the refund schedule is as follows:

    1) Notification of contract cancellation before July 1, 2009 – refund of 100% of total contracted costs
    2) Notification of contract cancellation on or after July 1, 2009, or if Exhibitor fails to occupy the space – MDAD retains 100% of contracted costs.

    NOTE: Exhibitor contracts are not considered cancelled unless MDAD has received notification in writing. No exceptions.

  9. Exhibitors are responsible for equipment or any other auxiliary aids and service requirements.

  10. . Each person, assigned to staff exhibit booths, must wear a conference badge during the exhibit hours.

  11. Exhibitors and Sponsors must submit media paragraph, from the application form, for promotional purposes.

  12. It is the Exhibitor’s responsibility to arrange interpreting services for their respective exhibit booth.

  13. Exhibit tables will be staffed by a person (or persons) from the organization or participating sponsor at all times from 9:00 am to 5:00 pm on Friday, July 24, 2009 and Saturday, July 25, 2009.

  14. Exhibit Set-up: Doors open to exhibitors on Friday, July 24 and Saturday, July 25 at 8:00 am. Exhibit must be staffed and ready by 8:45 am. Doors open to public at 9:00 am

  15. Exhibit Break-down: Friday, July 24 and Saturday, July 25 beginning at 4:30 pm and completed by 5:30 pm.

  16. No-shows, late-show-ups, or leaving booths unmanned may be subject to a penalty of $150.00.

  17. Two or more exhibitors can not share booth space. No exhibitor may sublet, assign, or share any part of the space allotted to them.

  18. Payment and contract must be received before the exhibitor(s) printed recognition in the program book can be assigned.

We have read and agree to abide by the Rules and Regulations as forth in this Contract.

Download for Exhibit General Rules and Regulations form here. (Opens automatically with Adobe Acrobat Reader)

Online Payment

Exhibit Rental Rates PURCHASE
Corporation
$500.00		 SOLD OUT!
Small Business
$300.00		 SOLD OUT!
Non-Profit
$200.00		 SOLD OUT!
Additional Table (one table)
$50.00		 SOLD OUT!

Interpreting Services List

Birnbaum Interpreting Services 8555 16th Street, Suite 300
Silver Spring, MD 20910
301-587-8885 Voice and TTY
www.bisworld.com
Com Access, LLC 7272 Wisconsin Avenue, Suite 300
Bethesda, MD 20814
301-941-1929 Voice
301-570-8000 TTY
Graham Staffing Services 1130 Connecticut Avenue, NW #675
Washington, DC 20036
202-861-1260 Voice
staffing@grahaminc.com
Language Matters, Inc. PO Box 555 Cambridge, MD 21613
252-633-4600 Voice
interpreting@language-matters.com
Partners in Sign, Inc. 1817 East Capitol Street, SE
Washington, DC 20003
202-638-5630 Voice
202-638-5631 TTY
info@pinsdc.com
Sign Language Associates 11160 Veirs Mill Road, Suite 506
Silver Spring, MD 20902
301-946-9710 Voice and TTY
info@signlanguage.com
Visual Language Interpreting 1330 New Hampshire Avenue, NW, Suite B1
Washington, DC 20036
202-464-6800 Voice
202-464-6805 TTY
info@vli-dc.com

Download for Interpreting Services List here. (Opens automatically with Adobe Acrobat Reader)

Forms

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